Preparedness secretaries and managers

Each ministry has an appointed full or part-time preparedness manager. A ministry’s preparedness manager assists the permanent secretary in matters pertaining to preparedness and security. The tasks of the preparedness manager are determined by the appropriate ministry.

They include, among other things, preparedness planning, material allocations and personnel training related to the administrative sector’s preparedness. The preparedness manager is responsible for security measures and preparedness arrangements in the administrative branch, ensuring that they make up a consistent whole, and for coordinating preparedness arrangements with other administrative branches. The preparedness manager attends security exercises and other training events as an expert for his/her administrative branch.

Preparedness managers hold regular meetings in which they coordinate matters related to preparedness between the various administrative branches. Where necessary, experts from different institutions and agencies also attend the meetings in addition to ministries. In the event of incident, the preparedness managers can be summoned for an extraordinary meeting. The purpose of the meeting is to investigate the possibilities of all relevant authorities to support the administrative branch that is responsible for solving the crisis. The preparedness managers’ meeting is chaired by the Government Security Manager. The Secretariat of the Security Committee acts as a secretariat for the meeting.

Each ministry has an appointed full or part-time preparedness secretary. The tasks of the preparedness secretary are determined by the appropriate ministry. The preparedness secretary assists the preparedness manager and also acts in the preparedness organisation of the administrative branch.

Where necessary, experts from different institutions and agencies also attend the preparedness secretaries’ meeting in addition to ministries. Intersectoral matters pertaining to preparedness are prepared in the meetings. The meeting is chaired by the Secretary-General of the Security Committee, whose Secretariat acts as the secretariat for the meeting.